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Minutes of Riccarton Korfball Club (RKC) Executive Committee Meeting
Thursday, 12 March 2009
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1. Present

Sarah Kedzlie, Boyd Kedzlie, John Hamilton, Maree Hamilton

2. Apologies

Steve Cooper, Rob Smith

3. Minutes of previous meeting

Motion: That the minutes be accepted as true and accurate record of the meeting.
Moved: Maree Hamilton
Accepted.

4. Committee Members

Nothing to report.

5. Treasurers Report

Please contact rkcsecretary@gmail.com if you would like a copy of the Treasurer's Report.

Motion: That payment of $500 be approved for referees honorarium.
Moved: Boyd
Accepted

Motion: That payment of $19.46 be approved for miscellaneous expenses relating to Summer League.
Moved: Sarah
Accepted

AP: Maree write letters and resend invoices to Akami McCallum, Helen Abernethy, Nicola Gray

AP: Boyd to contact KNZ regarding process for changing player status to ‘non financial’.

AP: Maree to contact various ‘friends’ to try and arrange auditor for end of year accounts.

6. Registrars Report

No new members to report.

7. Korfball Canterbury Rep Report

Monthly meeting held on 18 February 2009. Further discussion and planning regarding the events listed below.

• Canterbury hosting NPC – 18/19 April.
• Preparation and running of winter competition.
• Two teams travelling to Australia to complete in ORKC in June.
• Canterbury squads have commenced training on Sundays.
• Fundraising continuing – good result on Bunnings Sausage Sizzle and small profit on Cookie Time fundraiser.
• Bunnings (Palms) Community Funday – 14 March.
• Referees course refresher (to be advertised).
• New logo being designed followed by updated website.
• Strategic planning in progress.

8. RKC Member Activities

Nothing new to report.

9. Key Relationships

HydroFlow – Stocktake date approaching. Date to be confirmed.
AP: John to contact Andrew to get exact date.

Discussion held around purchasing and presenting framed tees/photos for 2007/08 and 2008/09 Junior Korf to Andrew at HydroFlow. All present agreed this was a good idea.
AP: Sarah to continue getting prices for this.

Korfball Canterbury – Boyd has spoken to KC regarding junior players being involved in NPC. KC have said yes and have opened offer to Westminster Club. However KC haven’t suggested what juniors could do.
AP: Boyd to make list of suggested activities and pass to KC.

KNZ - Suggestion made to KNZ that RKC and WKC juniors play curtain raiser/exhibition match during NPC. Currently waiting to hear back from KNZ before progressing this.

10. Summer League Update

Unfortunately find night including prize giving was cancelled at the last minute due to weather conditions. Decision needs to be made about how to finish season. Boyd suggests replaying final games on Tuesday, 24 March (rain day – Wednesday, 25 March).
AP: Boyd to contact captains to get opinions on how to proceed.

11. Junior Korfball

Final session for juniors happening on 17 March. Tournament against WKC followed by fish’n’chip dinner and prize giving.
AP: Sarah to purchase ice-creams, print certificates, etc for junior prize giving.

12. Equipment

Korf Poles – John advised that cost to powder coat bases is $20 per base.
AP: Steve to check pole height and confirm whether this needs adjusting.

Long Term Storage for Trailer – Deferred to time constraints. AP carried forward.
AP: Boyd to talk CCC and Blackwell Motors.

Insurance for equipment - Sarah rang 4 insurance companies (State, AMI, NZI, Tower) and only one would provide full cover as below. NZI offered burglary only cover while AMI and Tower would not cover.

State Insurance : $65/month or $712/pa.

Agreed that this is not affordable. Discussion held over security of trailer as likely equipment would only be stolen if trailer taken.
AP: Boyd to purchase trailer clamp/ball socket thing to secure trailer.

Guidelines for Loan of Trailer and Equipment – Discussion held around clarification of who guidelines are relevant to. Agreed that there will be different requirements for the following groups:

• RKC members using equipment for RKC purposes (ie. running korfball sessions at a local school).
Sign out form required – no bond.

• RKC members using equipment for personnal use (ie. practising for a tournament).
Sign out form and bond required - $50

• Other korfball clubs/organisations using equipment (ie. KC using for have-a-go sessions).
Sign out form and bond required – $100

If equipment not returned by due date, unless extension agreed, 10% per day deducted from bond until such time as equipment returned.
AP: Sarah to update Guidelines form and recirculate for further discussion and agreement.
AP: Sarah to check use of term ‘hirer’. May be legal implications such as license required.

13. RKC Playing Shirts

Boyd hasn’t had opportunity to get quotes for new playing shirts. Applications for NZ Communities Trust close 20 April 2009.
AP: Boyd to get quotes.

14. RKC Membership Fees 2009/10

After email discussion, membership fees have been set at the same rate as 2008/09. Forms have been printed for distribution and are on the website.

Some costs are still unknown (ie. training, KC winter competition fees) but we may run at a loss. Therefore fundraising may be required later in the year.
AP: Boyd to send email including Application for Membership for to all members and other interested parties.

15. KC Winter Competition

Recruitment – Summer League still main source of new players for winter competition. Contact will be made and information provided to all these players.
AP: Boyd/Sarah to send information to all summer league players and members regarding winter competition.

KC running have a go sessions in the 2 weeks leading up to winter competition.

16. Winter Training Venue

Boyd has made numerous phone calls to various schools. Wednesday or Thursday seems to be the options available. Agreed that Wednesday not suitable after Tuesday games so will look for Thursday option.
AP: Boyd to continue enquiries.

17. Any Other Business

Bunnings Fun Day
RKC attending Tower Junction Bunnings on Saturday, 14 March to promote korfball and the club. Four volunteers to date from Odds’n’Sods summer league team. At least two more volunteers required.
AP: Sarah to confirm details to volunteers

Correspondence
Letter received from Riccarton Wigram Community Board asking for nominiations for 2009 Service Awards. Boyd read and asked if there is anyone we feel worthy of nomination.
AP: Sarah to circuate information and contact details by email to Committee.

AGM
AGM set for Thursday, 30 April 2009 from 7pm at Riccarton Cricket Club.
AP: Boyd to confirm RCC venue and barperson is available on this date.

18. Date for next meeting

To be confirmed by new committee after AGM.

Meeting closed at 10.00pm.